Billing Run: Label & Billing Country based generation

Why should this interest me?

This enhancement offers more options to match your financial processes. You can now create billing runs based on the billing country of your recipients’ businesses or a customized structure (reflected within your labels).

How does it look now?

When creating new payment entries, you can now select the billing countries or labels to be covered so you can further target whom you would like to generate the billing run for. When selecting labels, you are shown the number of recipients per label within the brackets. The resulting billing package will only include those recipients matching your selection.

Combined with the “Billing Package Management” enhancements (mentioned further down) you can now structure and manage your billing runs according to your specific processes.

 

Billing Package Management

Why should this interest me?

Previously you could manage the status of your billings on an individual basis, or by applying Bulk edits (up to 500 individual items at a time) within the Listed display. The Billing display has now been enhanced to manage the status of the entire billing package in one go, so you can cover this process as efficiently as possible.

How does it look now?

You can manage all items within a billing package easily by altering their statuses on the Billing Display view to “confirmed”, “paid” or “rejected”.

  • When setting the status to “confirmed”, all “open” and “paid” billing packages will become confirmed.
  • When setting the status to “paid”, all “opened” and “confirmed” positions become paid.
  • When setting the status to “rejected”, all “open” positions will be changed to rejected. The paid and confirmed ones will not be changed.

When changing the statuses, you will also be notified of the number of affected and unaffected documents.

 

Account Balance Export

Why should this interest me?

The new Account Balance Export provides you the overview of the financial events surrounding your business. Within this overview you will find the starting and ending balances of your Advertisers or Partners based on daily or monthly aggregation, as well as the financial activity (delta) between them, thereby giving you the information you need to monitor the financial flow within your business.

How does it look now?

In the new Account Balance export page you can select between advertiser and partner exports, specify your criteria for who should be covered over which time period and in what level of detail. Finally, you can choose your file format to create exports in CSV or XLS.

Once requested, the export is added to the list of previous exports and once the file is ready for download, its status will be changed to “Processed”.

 

Financial Documents Reversals

Why should this interest me?

The new reversal status allows you to reverse confirmed and paid documents in a tax-compliant way, so you can provide the tax authorities full transparency of your financial processes.

How does it look now?

When reversing a confirmed or paid document, you will first need to create a reversal prefix to identify your reversal documents. This prefix can be defined under Entity Settings. Then you will need to create and customise a reversal template (via Customisation > Financial Templates) so that your reversal documents follow your desired structure and formatting. Within this template you now have access to a new placeholder enabling you to include the reference ID of the document which is being reversed.

In Advertiser Billing and Partner Billing, you now have a new status which can change confirmed and paid entries to reversed, which then automatically generates a new downloadable PDF as shown by the second PDF icon on the left.

 

 

In Advertiser Billing and Partner Billing, you now have a new status to change confirmed and paid entries to reversed, which then automatically generates a new downloadable PDF as shown by the second PDF icon on the left.

 

External Reference Number Management

Why should this interest me?

If you have defined any External Reference Numbers (ERN) to make the connection to other systems that you are working with (e.g. BI or CRM), these enhancements will make it possible to search using ERN and to reference your customers’ ERNs in their billing documents.

How does it look now?

When searching in Manage Advertisers and Manage Partners, you can now search for a specific ERN and find the customer with that ERN.

Additionally, in all your Billing Templates, you will be able to include your ERN easily, so that your internal ID can be presented on your invoices for your customers.

 

 

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